iPad Journal: Weekly iPad Links

I'll start this week with one of my new favorites, Jonathan Wylie. He covers a topic that recently came up for me with one of my local clients who uses his iPad while on the road as a long haul trucker. My client needed to produce a pdf from a non-pdf source so I walked him through the print-to-pdf process using the Share Sheet to Print preview process. I've never written that up and just yesterday the client called me back because he'd forgotten how to do it. He was out on the road (though not driving at the time of our phone call!) so I walked him through it over the phone. Then today I find Jonathan's blog post which is perfect timing as I was going to write this up myself: How To Quickly Create a PDF on iPhone & iPad.

PDFs are an incredibly useful file format because they work on all devices and can be read with free or built-in software that you probably already have. In short, if you want to be sure that someone can read your content, send them a PDF. Easy, right? Well, it’s easy if you know how to create a PDF. Luckily, this is very simple to do on iPads and iPhones, but not everyone knows how to do it. So, here’s a little known trick that shows you how to create a PDF of a web page (and other content) on an iOS device.

I've only just discovered his website but I suspect it will prove to be invaluable. He's an educator and technology consultant and seems to put a lot of emphasis on the iPad. While he's using Apple tech he doesn't seem to be a part of that group of people I associate with the Apple nerd herd. I've been longing for writers and podcasters that actually work in fields outside of the Apple-focused commentary sphere. Real people doing other work but talking about how they are using Apple tech in that context. Great stuff.

And another post from Jonathan: How (and why) to Use the Markup Tools in the iOS Photos App

The tools that I need are actually built-in to iOS, and they cover almost all of my image annotation needs. I’m talking specifically about the Photos app. It has some great options for marking up images and screenshots, but not everyone knows where those tools are. So, here’s what you need to know.

And of course, Federico would post this week on Apple Notes! Just a couple days ago I posted my own thoughts on using Notes but by comparison to Viticci's iPad Diaries: Optimizing Apple Notes, well, my take is just bare bones. Of course, that's what Federico does. He takes the apps that he uses and he pushes them as far as is possible. He is the epitome of a "power user". As usual it's a long post and well worth the read:

I've been using Apple Notes every day since its relaunch with iOS 9 in 2015. Apple's refreshed note-taking app landed with impeccable timing: it supported the then-new iPad Split View in the first beta of the OS released in June, and Apple deftly positioned Notes as a nimble, multi-purpose tool that many saw as a much-needed escape from Evernote's bloated confusion. I almost couldn't believe that I was switching to Apple Notes – for years, it had been derided as the epitome of démodé skeuomorphism – but the app felt refreshing and capable.

It depends on what your definition of “Pro” is

For well over a year now the Apple nerdery have been rending their garments and gnashing their teeth over the lack of an updated Mac Pro. They blog it and podcast it till their fingers are numb and their listeners’ ears bleed. The story is that Apple no longer cares about Apple “Pro” users because they’re too busy with watches and iPhones and iPads. It hasn’t been updated since 2013! How are these pros to get anything done? Being forced to work on such old machines is practically like being forced to use a horse drawn carriage or a Mac Color Classic.

Pros need faster machines they repeat over and over and over. No, really. But then today I came across this image in a tweet by Federico Viticci about a new series of interviews being done for Club Mac Stories. Their first guest is developer Steve Troughton-Smith:

And something caught my eye. Steve Troughton-Smith, supposedly a professional who runs Xcode to develop apps is still using a 2012 iMac as his primary machine. 2012. iMac. Obviously somebody needs to talk to Steve. He is either a poser or terribly uninformed about the computer he should be using.

Now, I myself am not real professional either. I’m not a programmer or developer. I’ve not used Final Cut Pro since 2004. I don’t edit audio and didn’t do special effects in the last Star Wars film. My primary machine from 2011 to 2014 was a MacBook Air! Since then I’ve been using a 2012 Mac Mini. How do I get anything done without a Mac Pro updated within the past year? Funny thing, somehow I’ve been able to run everything from Adobe Illustrator to Indesign to Panic’s Coda to Affinity’s new Designer and Photos apps. I’ve done the layout for two community newspapers, ads, billboards, brochures, websites, signs, and product labels with those two non-pro machines.

Okay. Okay. Seriously though. I realize there are plenty of people that can use the power provided by monster machines with 65 GB of ram and the latest, greatest graphics cards. I get that the current Mac Pro IS long in the tooth. It is due for replacement. But folks, really, first world problems.

I’d bet my left testicle that there are many professional users, power users even, of Apple computers of mid-range power be they current or older iMacs, MacBook Airs, or Mac Minis. Get a grip on yourselves Apple nerds. Please.

iPad Journal: Speedy production of posters and social media graphics

I've been doing a bit of volunteer work for our local library lately and we're currently moving towards an April vote on a tax increase to help cover the operating costs of our little network of rural libraries. I was asked to put together a collection of simple posters that would highlight the value of library services to patrons via print and social media. I did most of the work in Pages on the iPad with two exceptions that required a quick edit on the Mac. On the iOS version of Pages,1 rotating elements is not possible and second, the ability to create a shape with a transparency gradient is also missing. Not a big problem, I just saved in iCloud and stepped over to the Mac to rotate the logo on the side of the page and create a white box with a transparency gradient. By the time I was back at the iPad the file was updated with the two changes. This would be my "template" so I made several duplicates and altered each to a specific value that the library wanted to highlight.

I'd used portrait mode on the iPhone camera to capture a series of images that I AirDropped to the iPad. After quick edits to text and the color of the bottom box element they were each given a different image and I was done. I wanted to send each poster version in its own email with two attachments, a jpg for social media sharing and pdf for printing. Easy enough. From Pages I would share as pdf via the Share Sheet to one of my most used apps, Graphic which I used to export as jpg to my camera roll. I'd jump back to Pages and share as pdf again but this time to Mail. Once I had the Mail draft with pdf attached I'd add my image attachment and send. The whole process took about 90 seconds for each email with two attachments.

Smooth sailing.

  1. I've noticed that many of these missing features are available in other iOS apps. There's no reason Apple couldn't add them and bring Pages on iOS closer to Pages on the Mac. ↩

Podcast Apps: Overcast vs Apple Podcasts

I've been a podcast listener since 2005. I forget when Apple released its Podcast app but when they did I started using it. It was nothing fancy but it was functional. When Marco Arment released his Overcast app the Apple nerdery raved about it so I gave it a shot. It seemed to work pretty well and I used it a bit but eventually switched back to the Apple app because at the time I was also using iTunes on the Mac to listen to podcasts and I liked the fact that all my devices remained in sync. I could start a podcast on the iPhone and finish it on the iPad or Mac.

When Overcast 2 was released I updated and gave it another go. But after a month or two I ended up back with Apple's offering. I just didn't find the features of Overcast worth switching. Largely for the same reason as the first time. I still used iTunes on the Mac for some of my podcast listening.

With the recent release of Overcast 3 I thought I should give it another go. I don't listen to podcasts on my Mac anymore so I figured this time it might stick but this time around I found another reason to stay with Apple's app: Siri. When I'm listening to a podcast I'm usually walking or driving and when I get to an ad I tap an AirPod and ask Siri to skip forward 3 minutes (sorry there's only so many times I will repeatedly listen to an ad for a product or service I'm never going to use). Also, my mind occasionally wanders and it's nice to be able to request that Siri rewind a minute or two. Overcast doesn't seem to work with Siri in this way. Well, it does, but requires a second tap to be instructed to begin playing again. Also, I like to ask Siri to play the most recent episode of a podcast and this works pretty well with Apple's app but not with Overcast.

This fits in well as another example of my recent efforts to simplify my use of iOS. While I'll give an app a try if there's a chance it's better than my current choice, I'm not going to switch unless there are real benefits for doing so and in this case there aren't.

iPad Journal: Getting the most out of Apple Notes

I'm on a new quest in how I use the iPad and it can be best expressed with one word: Simplicity. I've always considered myself a "power" user of Apple tech. Of course this is a relative term but I'll just describe it, in this context, as this: I've always used my Macs with a goal as doing as much as possible with them. I used a seemingly limitless variety of apps and utilities. I tinkered. I installed betas. It was practically a goal to break things so that I could fix them. I enjoyed troubleshooting. But I was also concerned with getting things done.

My early use of the iPad was similar. I jailbroke my first two iPads primarily so I could share the cellular connection to my Mac. I immediately installed any app that might allow me to do my "work" on the iPad. From finance tracking to website updating to blogging to graphic creation to database apps. Of course I'm still curious about the possible solutions apps can provide for the tasks I need to do but I've recently realized that I often have the most success with a more straightforward approach. Just as Spotlight gradually replaced Quicksilver and LaunchBar on my Macs, I'm finding that Apple stock apps such as Notes are often be my best option.

I've used Notes quite a bit over the past few years and no doubt, it began as a fairly simple app. But Apple has nurtured it into an app that is, in its current iteration, really very capable. Interestingly, during the same period, I also tried using Evernote more than a couple times but I never quite settled into it. I could understand why so many people used it given its extensive feature list but it never quite clicked for me. My typical use with Apple Notes was saving text notes and the occasional link. I generally did not need to add attachments (on a Mac I preferred to just put any files such as pdfs or images in the Finder) and didn't need to share or collaborate with anyone. I bumped into it's limitations on occasion but it was never enough to stop me from using it.

The best way I can describe my use of Notes is that it is my catch-all for text and links, often as a sort of shared clipboard between devices with an easy way to share out via Messages, Mail or any number of other apps. One unfortunate limitation, links saved in a note seem to export with any method. Any effort to copy/paste or to use a share sheet to send a saved link and any text in a note, removes the link and only results in the plain text of the article title. Not very helpful and a bummer because this could be useful in a lot of different ways. Almost every other attachment can be shared out along with any text I've added to a note. One limitation of attaching documents such as pdfs, Pages or any other document that might have editable text is that they are not indexed. Not a deal breaker but it would be nice. In my personal use I don't tend to accumulate lots of notes with attachments because I tend to use them for projects rather than long-term storage.

More often than not when I create a new note it is a text capture via a share sheet from another app. Quite a few notes are for projects or clients and they might be something that I just scribble in and delete a couple days later or they might be longer term. In the past I've tried different apps for tracking time on client projects but several months ago I realized I wasn't all that happy with the apps I'd been using for such tracking. I decided it might be easier and simpler to do this tracking with a note and I was right. It's worked out great. I have a "Timecards" note and every project gets tracked there. Each project gets a section and anytime I work I log it with a simple line item: Date Time Description in that section. Simple and efficient. Eventually those line items get entered into an a FileMaker Pro invoice.

I've only had a need to share notes via the collaboration feature on a couple of occasions but it has worked well in those instances. It's a nice feature to have when I need it.

A lot of Apple nerds have been raving lately about Bear. I gave it a try and it is a nice app but it's not for me. Between Apple Notes and Ulysses much of what I do with text is covered. In the past I've also tinkered with Drafts and for awhile I used Byword and Editorial as a part of my gathering and writing process but not lately. While I've not yet deleted those three apps I likely will. I've not used any of them in quite some time and doubt I'll have any need of them in the future. They are superfluous. As I whittle down my folders of apps I am enjoying a certain confidence in the fewer tools that I choose to keep.

Contributing to Apple Maps

Last Friday I notice that my favorite local custard and coffee shop, was not in Apple Maps. I reported the missing location and tonight, less that three days later I got a notification that Scoops had been added to Apple Maps. It's a simple thing really but think it's pretty great that the correction was made so quickly and that I got a notification about it.

iPad Journal: Notes App misconceptions

Over the past year or two there have been quite a few write-ups comparing note taking apps particularly comparisons between Apple Notes (since it's big update with iOS 9) and Evernote and most recently the new app, Bear. Inevitably such write-ups always leave out the newest Apple Notes features that were added in iOS 9 and iOS 10. In fact, I'm often left wondering if the writers of such comparisons actually bothered to really use the updated Notes app at all!

  1. You can lock any note with a password.
  2. All kinds of files can be sent via the share sheet to a note as an attachment. The first that come to mind: Pages, Numbers, Keynote, PDF, audio files, video and images.
  3. PDFs and images can be annotated using the same tool box that allows annotation of such files in the Mail app.
  4. Offline viewing and editing is possible.
  5. While markdown is not possible some formatting is: bold, italics, and underline.
  6. Also, any note can easily be shared as a collaborative note with any user that has an iCloud account.
  7. Notes can be exported as PDFs via the print preview though that option is not immediately obvious-not sure why Apple hides it in the print dialog on iOS devices.
  8. The text, links and attachments within a note can easily be shared via the share sheet.

I'm sure there are others but this is just a quick list I put together in response to the most recent articles I've come across. As a default, free app, Apple notes really is a powerful app with many of the features found in paid services and I suspect it is underutilized by most users. It's the sort of app that often provokes the response: "I didn't know you could do that!" It's an app I use daily and I expect to do a post on how I'm using it soon. In fact, it fits in well with my recent post about doing more with the stock Apple apps when possible as opposed to cluttering up my iPad with third party apps. Stay tuned for that!

iPad Journal: Week in Links

The Workflow folk have put out yet another update and of course Federico has an excellent write-up: Workflow 1.7.1 Brings New Icon Glyphs, ‘Run Workflow’ Action.

This week’s episode of Canvas with Federico and Fraser is excellent. They delve into one of the most powerful (and I suspect underutilized features of iOS), the share sheet. I didn’t really understand the power of iOS until I understood and began to fully utilize the share sheet. Give it a listen here.

Some discussion this week about Apple switching iOS devices to USB 3. I think it’s obvious that they will at some point. This year or next or the next. Shrug. As usual though the Apple blogosphere can’t help itself. Here’s Federico’s take. The Cases for (and Against) Apple Adopting USB-C on Future iPhones. Only thing I have to say is it’s not as big a deal as people make it out to be. Why do folks so often make issues and problems where they don’t really exist? Biggest complaint I’ve seen is that people would have to spend money on new cables. But that’s silly. A cable comes with every new device. Lots of these folks have already got a new Apple laptop which means they have that cable as well. And a new cable will cost what? $10-$30 depending on brand. Just as lightning cables are everywhere and cheap so too are USB-C cables. It’s a non-issue. And if you have a mix of devices that have both you now have to carry two cables when traveling. I hardly thing that’s going to break anyone’s back. Jiminey. We have other things to worry about in our world.

Mossberg has a great write up on the future of the PC and how the iPad fits in:The PC is being redefined – The Verge

If you became a frequent computer user starting anytime between, say, 1990 and 2007, there’s a good chance that your idea of a PC is a desktop or laptop running a mouse and keyboard-driven graphical user interface — most likely Microsoft Windows or, to a lesser extent, Apple’s (recently renamed) macOS.

But if you got attached to computing in the last 10 years, you very likely find it more natural and comfortable to do your digital tasks on a multi-touch device lacking a keyboard or mouse and running a new, simpler, and cleaner kind of operating system. This certainly includes an Android or Apple smartphone, or, possibly, a tablet running Android or iOS. These devices have become by far the most commonly, frequently, and extensively used personal computers. They are the new PCs. Phones and tablets are the new PCs

Even older people have taken to Android and iOS in a huge way, though they can still rely on their traditional Windows and Mac laptops.

Daniel Eran Dilger over at Apple Insider has a great two part series on the iPad:

In 2010, Steve Jobs introduced the first iPad as a new product category between the smartphone and notebook. It ended up dramatically shifting demand in the PC industry, but sales have since plateaued. Here’s what Apple can do, has done and is doing to build iPad into the Post-PC future of computing.

Editorial: The future of Steve Jobs’ iPad vision for Post-PC computing, part 1

Born into ridicule, there’s still a widespread misunderstanding of what iPad actually is, seven years later. Here’s a look at why.

Editorial: The future of Steve Jobs’ iPad vision for Post-PC computing, part 2

This one’s old but if you use Ulysses on an iPad it’s worth a read anyway: Review: Ulysses 2.5 for iPad and, now, iPhone – MacStories

iPad Journal: A mess of stuff getting in my way

I’m a geek and so I tend to enjoy tinkering. Back in the day I used (or tried to use) speakable items on my Mac. It never stuck because it just didn’t work very well. But it was fun to play with. Something that did stick was Quicksilver. And Launchbar. And then Spotlight. I switched back and forth between the first two but as Apple’s Spotlight got better I eventually just settled on that. Which is to say I went from the more powerful third party tools to Apple’s simpler option.  Maybe I’m just less of a tinkerer than I used to be because as time goes on I seem to prefer simplicity.

As I’ve experimented with some of Federico’s favorite iOS productivity apps such as Workflow and recently Copied I’ve begun to think that my needs (or my methods) just are not suited to so much complexity. For example, in his recent post about clipboard workflows using the Copied app or his powerful clipboard manager using Workflow, Federico offers many of the details that make him more productive. But I spent the better part of two hours with Copied and just came away frustrated. It may be that it’s just not suited to the way I work or maybe I need to spend more time learning it. Or, just as likely, it may be that I don’t write the kind of content or perform the kinds of tasks that benefit from that kind of app.

One lesson learned from the experience: when evaluating the tools and workflows of others for my purposes, be open but be critical. Will they really enable me to get things done in a better way or will they just end up slowing me down? Are they the right tools for the jobs I need to get done? These are obvious questions to ask but I think often it’s easy to get caught up in the tools and techniques of others. New and shiny is better right? So, my new goal is to find a balance of being open to new tools but not to spend too much time dwelling on it all.

All this cruft can get in the way. I live and work in a tiny house which requires being very deliberate in the choices I make about owning stuff. As often as stuff is useful it is just as likely a burden that gets in my way. Stuff has a way of accumulating and is often kept around even when it’s not all that useful. One reason I love the iPad is that it strikes a beautiful balance of simplicity and power. I don’t want to ruin it with lots of apps and utilities, many of which overlap in what they offer.

Why was I interested in using Copied? I like the idea of gathering links to posts with titles and relevant quotes and having them ready to put into a blog post just as Federico seems to do. But what I’ve discovered is that I find it much easier to just use the share extension to send items to their own sheet in Ulysses. If some of these are meant to be shared together in the same post I can easily use the merge sheets function of Ulysses to consolidate them all into one. Problem solved without the help of any extra utilities and quite possibly with less effort from me.

Another area in which I thought Copied might be useful was in saving groups of text for websites I manage. But here’s the thing. Again, my tool of choice, Coda, already has that covered with the text snippets or clips function. With a tap I get a dropdown list of my snippets and another tap I get the text I want pasted right into my document. Or I can assign a tab trigger for any snippet. These seems a better option than using Copied.

Another third party utility that I recently purchased that seems like it may be more work for less benefit is Launch Center Pro. As with Copied it may well be that I’ve not spent enough time with it to learn the benefits. I get the gist of it. But so much of what it seems to offer I would file as solutions in search of problems. Much of what it offers I can just as easily accomplish with Siri. Shortcuts to apps end up being just as many taps as clicking on the app or asking Siri to open it or using Command-Space to open via spotlight. On the iPhone with 3D Touch most of my regular apps have short cuts built in. It also seems to duplicate Workflow in many ways and I’m still trying to get a handle on Workflow.

My plan going forward is to focus on using each app as it is provided. This isn’t to say I’m not interested in utilities that might add benefit to my workflows. But I will cast a more skeptical eye towards utilities and workflows that seem overly complex in the name of saving me time. If my use of an app or combination of apps results in obvious friction then I’ll see what I can do to reduce it but step one is to ensure that I’m using all of the features of the app as intended.

iPad Journal: Creating with iMovie

I don’t use the iPad and iMovie for professional work. My iMovie creations are all for fun, personal projects that I generally share with friends and family. But I will say that over the years I’ve created quite a few videos on Macs, iPads and even iPhones using everything from iMovie to Final Cut Pro. My earliest video projects were done with the very first versions of iMovie back around 2000. I advanced to Final Cut Pro which I used for a couple of years but have not used since sometime around 2003 when I used it for a documentary I did about community projects in Memphis. Since then everything has been done using iMovie on the Mac and most recently, iMovie on the iPad. All of that to simply say that while I’m not a pro or expert I have logged hundreds of hours editing many projects using quite a few computing devices and quite a few versions of two editing apps.

A great benefit of iMovie on iPad is ease of use. Adding media, editing or moving clips in the timeline and most other tasks are very easy to learn and perform.

A great benefit of iMovie on iPad is ease of use. Adding media, editing or moving clips in the timeline and most other tasks are very easy to learn and perform.

When I first tried iMovie on the iPad using my iPad 3 I must say that I was pleasantly surprised. I used the iPad to record and then iMovie to edit a quick little mini-documentary about my permaculture homestead. As it turns out that video has gotten more views than any other I’ve put on YouTube, almost 89,000 as of this writing. Not too bad for 30 minutes of work and far more views than my 90 minute Memphis documentary ever got! And as I recall it was only the third or fourth time I’d opened the app which is to say, it was very easy to use. Certainly that is in part because I was familiar with the concept of a timeline, transitions, fades, titling, etc. But I think it is also true that Apple has done a great job creating something fairly easy to use. In fact, I’d say that with iMovie for iOS, especially on the iPad, Apple has achieved the perfect balance of ease of use and power. It’s the sort of app that anyone with an interest in making a “movie” and willingness to put forth just a bit of effort, is likely to enjoy and benefit from.

In the five years since I started using iMovie on iPad I’ve put together quite a few videos, the most recent of which was a mini-documentary about my grandmother. It consisted of a couple hours of interview footage shot with an iPhone interspersed with scanned photos. The final result was an hour long and something the entire extended family watched over the holidays. While the kids, grandkids and great-grandkids all enjoyed it I think it was my granny that enjoyed it most. She talked about it for days. I think she enjoyed seeing her family get to know her better as they watched it. I know I certainly got to know her better as a result of making it.

In the end, the iPad is at it’s best when it enables us to create because it’s often in such creation that we build bridges between ourselves and others. Whether it is a silly or informative post on YouTube or a video shared at a family gathering, iMovie is an excellent example of an app that enables such creation.